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Cold Water Tank Inspection Record

An annual inspection record for cold water storage tanks, covering the points HSG274 expects you to check.

How to use this sheet

  1. Record the tank location, size and what it supplies
  2. Check the lid, insect screens, overflow and insulation
  3. Measure the water temperature in the tank
  4. Look for sediment, slime, debris, rust or anything living in the tank
  5. Record the condition and any action needed, such as cleaning or upgrades

Cold Water Tank Inspection RecordAquastead Water · aquasteadwater.co.uk
Building
Tank location
Date
Inspected by
CheckOKNot OKComments
Lid fitted and secure
Insect screens on vent and overflow
Overflow clear and screened
Insulation in good condition
Water temperature below 20°C (record reading)
No sediment or debris
No slime, biofilm or discolouration
No rust or corrosion
No insects, birds or vermin
Ball valve working
Tank sized for current use (water turning over)
Access safe and clear
Actions needed and target dates
Signed

Keep completed records for at least five years. General guidance only: follow your own risk assessment where it sets different checks or frequencies.

Frequently asked questions

How often should a cold water tank be inspected?

At least annually, with cleaning and disinfection when the inspection shows it is needed.

What temperature should a cold water tank be?

Stored cold water should be kept below 20°C.

More free templates

Legionella Flushing Record SheetWater Temperature LogTMV Service Record SheetLandlord Legionella Risk Assessment Template

Rather we kept the records for you?

Our monitoring contracts carry out the checks and keep a digital log book for every building.